Precision Dataprep Services - Data Entry Project

Typical Data Entry Project

Having quoted and agreed on a price a typical data entry project will go through the following 6 steps:

Step 1 - Customer emails sample document specifying following:

Total number of documents requiring data entry.
Data required to be keyed from each document.
Whether or not Key Verify is required.
Format in which keyed data is to be supplied e.g. Tab/Comma Delimited, Access Database, Excel Spreadsheet, Fixed length ASCII, Multipunch.

Step 2 - Project Setup

Using the Data Entry package EZ-C, I develop the input screens that will allow our operators to key the information from each document. The aim is to design screens that match the layout of the document and are also clear, informative and simple to follow as badly designed screens will lead to poorer quality data.
Simple range checks will be added to the input screens to restrict keyed data to valid codes e.g. 'M' or 'F' for gender.
Further more complicated checks will be done with bespoke edit programs that can check the data during and after keying. The results of checks made after the data has been keyed will be listed in printed edit reports.
The last part of Setup is to write a program to export the keyed data from EZ-C into the desired format. This is not just a case of export as keyed. It is possible to output the data in a new sequence, output non keyed (literal) data, change keyed data etc, in fact anything is possible.

Step 3 - Receive Documents

Documents will either be sent to us batched (bundles of documents) or unbatched (loose). If unbatched then we will create batches containing a set quantity of documents.
If required we can add a unique document sequence number to each document which can be keyed and included in the returned data.

Step 4 - Key Documents

Operators will key the batches of documents. Each batch keyed will create a unique PC file within our keying system.

Step 5 - Edit Documents

Step 6 - Output keyed data